Prototype of Research Document Management System for Government Research Institution with WINISIS (Case Study of BBPPKI Medan) [Purwarupa Sistem Pengelola Dokumen Penelitian untuk Instansi Penelitian Pemerintah dengan WINISIS (Studi Kasus BBPPKI Medan)]
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Abstract
Government Research Agency, such as Balai Besar Pengkajian dan Pengembangan Komunikasi dan Informatika (BBPPKI) Medan, has its mechanism of document management is highly dependent on the personal officer, so the management disturbed by human limitations. This case happens due to the absence of electronic system used for document management.This research aims to develop the prototype of BBPPKI Medan research document management system using WINISIS, an e-Government standard software for Information Retrieval System (IRS) released by UNESCO. Software engineering is done by using the Waterfall model of Software Development Life Cycle (SDLC). Then the prototype evaluated by the document manager using End User Computing Satisfaction (EUCS) method. The research has successfully created a research document management system to handle eight kinds of document. Software evaluation by the document manager shows that the software prototype gains user positive perception with 100% score for content, accuracy, and format aspects; 75% score for time aspect; and 70.83% for ease of use aspect.
Instansi Penelitian Pemerintah, seperti Balai Besar Pengkajian dan Pengembangan Komunikasi dan Informatika (BBPPKI) Medan, yang mekanisme pengelolaannya masih sangat tergantung pada personal pengelola, sehingga manajemen dokumennya terganggu oleh faktor keterbatasan manusia. Hal ini disebabkan belum adanya sistem elektronik yang digunakan untuk pengelolaan dokumen. Penelitian ini bertujuan membangun purwarupa sistem pengelola dokumen penelitian di BBPPKI Medan menggunakan WINISIS, suatu perangkat lunak standar e-Government untuk Information Retrieval System (IRS) yang dikeluarkan oleh UNESCO. Rekayasa perangkat lunak dilakukan dengan menggunakan model Waterfall dari Software Development Life Cycle (SDLC). Evaluasi purwarupa oleh pengguna menggunakan metode End User Computing Satisfaction (EUCS). Penelitian berhasil membangun purwarupa sistem pengelola dokumen penelitian yang menangani delapan jenis dokumen. Evaluasi perangkat lunak oleh pengelola dokumen penelitian menunjukkan bahwa purwarupa perangkat lunak mendapat persepsi positif pengguna dengan nilai 100% untuk aspek konten, akurasi dan format; 75% untuk waktu; dan 70,83% kemudahan.
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